Responsibilities for Health and Safety Policy

1384526375434In all the management systems, organizing is specified as an essential part of the successful management of health and safety.

A key element of this is to have clear roles and responsibilities for various parties such as:

  • Employers
  • Employees
  • Self Employed
  • Designers and manufacturers


Employer’s duties to employees can be summarized under the headings of:

1)Safe Plant and Equipment

This point out the fact that all plant and equipment provided is safe to use and capable of being safely maintained. This includes all articles and substances. Employers have to ensure that equipment purchased is safe to use and also properly maintained.

2)Information, Instruction and Training

The employees are given the information, instruction and training necessary to enable them to carry out their functions safely.


Adequate supervision is essential in ensuring that procedures and policies are being followed. It is also essential that supervisors are aware of their responsibilities and senior management provide backing to supervisors who take action against employees for failing to follow safety procedures.

4)   Safe Place of Work and Access and Egress

A safe place of work is provided with safe access and egress to the workplace.

5)Safe Environment and Welfare Facilities

The environment includes heat, light, noise etc. and the welfare includes toilets, washing facilities and drinking water etc.

6)Safety Policy

It provides and revises as appropriate a written policy statement to be brought to the notice of employees.

7)Consult and Inform Employees

The ILO requires that employers should consult with their workforce on matters of health and safety. Consultation with employees could take the form of either informing or consulting.

Informing is a one-way process of providing information to the employee.

Consulting is a two way process in which the employee receives information and provides feedback which the employer will consider.

8)Risk Assessments

The Risk Assessments are carried out and actions taken to ensure that risks are minimized and at risk groups are considered.

9)Make Effective Health & Safety Management Arrangements

Provide a suitable policy, proper organization, planning, monitoring, reviewing and auditing.

10)Competent Health and Safety Assistance

The competent advice is available on health and safety from within or outside the organization.

11) Health Surveillance

The health surveillance needs to be carried out if necessary.

12) Serious and Imminent Danger

Where necessary employers should have procedures to deal with serious and imminent danger and also establish contacts with external emergency services.

(Get the full part of the syllabus from the March Issue of Safety Messenger Magazine 2015 )

Author: SubEditor

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